Organization can improve your business’s productivity, sales, and work environment without doubt. Lack of organization can slow down or weaken your sales and the moral of the company. It may be hard to get started initially, but give yourself a few weeks to get focused, make a plan and act upon that plan. To help you get started we have compiled our top 7 tips that are sure to help you get your business back in top shape.
Outfit Your Employees in Custom Uniforms
Custom uniforms are not just for the service industry anymore. For example, if you run a shop, any storefront, a restaurant, or even a team of contractors for cleaning or construction, giving your employees uniforms can help to eliminate dress code issues and will create a cohesive look for your business. For a more polished look, try custom polos.
Hold a Monthly “Spring-Cleaning” Session
It’s been said that a clear desk equals a clear mind. Every month, or couple of months, take an hour to organize your desk, office, and even the common areas of your business. Start by creating an organization system using folders, post-it notes, or even scan important documents into your computer to go paperless. Whatever your system to stay organized, make sure that you have the proper tools to keep your business running and employees working efficiently.
Keep Your Team Well Trained
Creating an “always learning” atmosphere is essential to building a reliable and confident team. One option is to hold a “lunch and learn” meeting to update your team on new industry trends, teach them new tricks to improve efficiency or simply train them on one of your new products. Getting your whole team together (even it is only a group of 3) and focused on one topic will allow you get through more information and know that everyone has received that information.
Use a Task-Management System
As a business owner, there’s a lot going on in your world. For any relationship-based business, keeping the clients happy should be your top priority, but there’s more to it. Concentrate your time and focus on your clients’ needs and leave everyday business tasks to a task-management system. Finding one that is right for your business may sound daunting and time-intensive but researching your options via the web or even asking business associates can help alleviate stress down the road. Spend the time upfront to find a time-saving solution for the long term success of your business.
Hold Daily Team Meetings
As your business grows, keeping your employees updated on the business is a necessity. Break away from emails and chatrooms to hold a scheduled check-in meeting every day. Give each team member a chance to review their tasks and plans for the day – this is a great way to uncover projects that have fallen through the cracks and issues that have gone unfixed.
Practice Open Communication Among Your Team
Although team meetings are a great way to keep your team informed, it is imperative that as a business owner or leader that you promote open communication in all situations. It is vital to the success of your business that employees feel they have an equal voice and opportunity to speak. Open communication allows you to personally walk your employees through any conflicts, problems, or otherwise tough situations.
Back Up Your Data Frequently
The worst thing a business can go through is the loss of all its crucial information. In most cases accidents are to blame for this loss; a broken computer, a crashed system, or an employee making a mistake can all hurt your business. If your keep paper records for your business, work on making it digital – there is software available that can easily scan documents and receipts into your computer. (This includes client records, financials, legal documents, and any other important records from your business.) Once you have gone digital, buy an external hard drive, duplicate all your records and put them on your new hard drive. Make sure to backup your data monthly or twice-monthly!